How to Send a Follow-Up Email After an Interview

It could be the 21st century, however, there’s still great manners to uphold when sending an email after a meeting.

There are not many facets of life that have not been influenced by technologies and the electronic revolution, making the individual touch, diligent time, and thoughtfulness crucial tools that will assist you to connect to your future company. Sending a follow-up email following a job interview is a fast and effortless way to stick out from the audience and create a lasting impression on your interviewer.

Why Should You Send a Follow-Up Email Following an Interview?

Offering a quick thank you email to the hiring or recruiting supervisor following your interview may look like the obvious thing to do, but did you realize that over half of interviewees do not? That means only sending that followup email puts you in the very top half of this barrel for recruiters, for whom post-interview thank-you mails hold a good deal of influence, not only where candidates remain in the running, but to affect their final hiring decisions.

Additionally, it is important to think of the long-term once you’re sending a followup email following a meeting. Even in the event that you believe your interview did not go well, a follow-up email is just one final opportunity to appear on your own and create a lasting impression. It might never pay off in the literal sense, but it goes a very long way to prove personality and develop a relationship with a professional who may only be in contact about a vacancy in the long run.

To put it simply, sending a thank-you follow-up email after a meeting reveals good ways, bundles your interview encounter professionally, and also, if crafted nicely, is a true chance for you to stick out to potential companies one final moment.

How Long After Your Interview You Have to Send a Follow-Up Email?

If you place yourself in the hiring manager’s shoes for only a moment, you will understand how active they are and how many people they visit and interview each and every moment. The lesson we can take from this is how important it’s to take action to solidify their perception of you rather than get lost in a sea of other candidates vying for the exact same job.

How, you ask?

Timing. If it comes to memory, feelings, and incredibly active folks, timing is on your side or it is not. The excellent thing about this is that you get to determine whether you use time to your advantage. The golden rule for when to send a followup email following a meeting will be 24 hours. Consider sending your email on precisely the exact same day as your interview, but do not fret if it is not feasible. Interviewed on a Friday? A follow-up email delivered the following Monday will perform just fine.

What Should Your Follow-Up Email NOT Include

Sending a thank you email after a job interview is a good way to earn a fantastic opinion, however beware! There are a number of niggly no-nos that may foil your attempts to land your dream job, such as punctuation and punctuation errors, apologizing profusely for something which occurred throughout the interview, with dodgy old email accounts from the previous life as [email protected], using slang or making jokes, or even falling into the trap of using spam triggers.

1. Spelling & Grammar Errors

A follow-up thank you email after a job interview sends the perfect message. Add a sprinkling of grammar and spelling errors and your followup email becomes an enduring testimony to the truth that, to paraphrase Derek Zoolander,’You can not read good,’ you were dashed when you composed it, or which you did not bother to spend the time to proofread it before you shipped it.

Breathe, choose your time composing your followup email and test it several times until you ship it. Better still, get a friend or relative to check it over, also!

2. Unnecessary Apologies

Unless you completed some kind of heinous action (in which instance sending a follow-up email will not be in your list of priorities), apologizing will only serve to remind your freshman of this offending occasion and may highlight for them which you are you to sweat the little things. So instead, exit the apologies and if you are feeling genuinely pressured to refer back to an embarrassing or unpleasant encounter from your interview, then show gratitude rather than remorse.


Apology: I am so sorry for speaking so far throughout my interview. Gratitude: Thank you for taking the time to speak to me.

3. Use a Personal, but Professional Email Address

Never send job interview or application follow-ups out of a work email accounts. This not only indicates to the interviewer that you don’t honor your existing employer, but you don’t have any qualms about tackling personal tasks throughout your working hours. If these mails be obtained by your supervisor, their contents may indicate exactly the exact same to them, with the extra danger of undermining your present job or some other character references you might want to ask in the future.

On the topic of dodgy mails, it may have been cool to have a risky or humorous fart-joke email address when you’re sixteen. Based on who you are now, it might nonetheless be fine, but remain a mile off from these types of accounts when searching for jobs or even sending follow-up mails. The head of recruiting in Your Dream Job doesn’t wish to listen from [email protected] or even [email protected]

Do not do it.

Just do not.

4. Don’t Use Slang & Jokes

A meeting provides a completely different dynamic into some one-way email. In a meeting, you may read the space, crack a grin, or chime in with a humorous quip or joke when the timing is ideal. However, you can not tell what disposition the interviewer will probably be in if they receive your follow-up email. The same holds for using slang; you can’t guarantee how it’s going to be obtained, even though it was completely appropriate throughout the interview.

Play it safe with your follow-up email and avoid using any sort of slang or breaking jokes which might not be received well.

5. Steer Clear of Spam or Bounce Triggers

We have already covered the little about having dodgy email accounts, but what additional junk or rebound triggers can you prevent when sending your follow-up emails?

The very best way to maintain your follow-up email from moving to a junk or rebounding altogether would be to maintain the whole communicating from subject line to signature clean and easy. That means restricted or no emojis and unique characters in the topic line, no or minimal usage of emojis within the body of this email, and no huge attachments or links that are crazy.

10 Simple Actions to Writing the Great Follow-Up Email Following an Interview

  1. Keep it brief and easy.
  2. Adhere to a clutter-free topic line.
  3. Err on the side of formality to your own greeting.
  4. Express your thanks with no gushing.
  5. Indicate your continuing interest in the situation.
  6. Highlight how you’re best positioned to be of support in this job.
  7. Be open to additional requests or questions to learn more.
  8. Subscribe to a formal greeting card, such as your own contact info.
  9. Check grammar and spelling.
  10. Check again!
"for hire" sign