What Is a W-2 Form

What’s Form W-2?

A W-2 type, also called the Wage and Tax Statement is that the record an employer must send to every worker and the Internal Revenue Service (IRS) at the close of the year. A W-2 account for the worker’s annual salary and the number of taxes withheld from their paychecks. A W-2 worker is somebody whose Company deducts taxes from their paychecks and submits this data to the authorities.

What Is a W-2 Form Used For?

A lawyer is legally required to ship a W-2 form to each worker to whom they paid a salary, commission, or a different sort of reimbursement. This doesn’t include self-employed or contracted employees, who have to file taxes with various forms. The employer should send the worker the W-2 type on or before January 31 annually, so the worker has considerable time to document their income taxes prior to the deadline (that will be April 15 in many years).

Employers should also utilize W-2 types to report Federal Insurance Contributions Act (FICA) taxes for their employees during the year. From the end of January, companies need to document, for the prior season, Form W-2, Together with Form W-3, for every single worker using the Social Security Administration (SSA). The SSA uses the data on these forms to calculate the Social Security benefits to which every employee is eligible.

Tax records are registered for the last calendar year. By way of instance, if you are given a W-2 Type in January 2020, it reflects your earnings for 2019.

  • W-2 types represent income gained from the previous calendar year.
  • Employers utilize W-2s to report FICA taxes for workers.
  • The IRS utilizes W-2 forms to monitor the worker’s tax obligation.

What Exactly Does a W-2 Contain?

Each W-2 has the very same fields, whatever the Company. W-2 forms are divided into state and national sections since workers need to file taxation on both amounts. There are fields that give the Company’s data, including the organization’s Employer Identification Number (EIN) (national ) and the Company’s state ID number. The rest of the fields largely concentrate on the facts of the worker’s income from the past calendar year.


The worker’s total earnings from the employer to the year are contained, obviously, together with the total withheld in earnings from the worker’s paychecks, separated to the withholding for federal income taxation, Social Security taxation, and much more. If the worker also works for hints, a field reveals how much cash in tips the worker earned for the year.

Once the worker records taxes, the sum of tax payable in line with this W-2 kind is deducted from their tax obligation. If more tax has been withheld than the worker owes, they might be given a refund. The IRS also utilizes Type W-2 to track a worker’s earnings and tax liability. In the event the income reported in a worker’s taxes does not match the earnings recorded on the Form W-2, the IRS will audit the taxpayer. But, taxpayers have to report all wages, salaries, and trick income, even if this income isn’t recorded on a W-2.

How to Read a W-2 Form

W-2 forms include both numbered and lettered boxes that an employer must fill out and reflects how much you earned and taxes withheld.

Boxes 1 and two

Box 1 shows that your taxable income, such as wages, salary, tips, and bonuses, while Box 2 demonstrates just how much federal income tax your employer deducted from the pay.

Boxes 4 and 3

Box 3 details just how much of your earnings were subject to Social Security taxation, and Box 4 that the Quantity of Social Security tax has been withheld.

Boxes 6 and 5

Box 5 spells out just how much of the pay is subject to Medicare tax, and Box 6 just how much was withheld.

Boxes 8 and 7

If a portion of your cover is in the Kind of Ideas, these boxes reveal how much you reported in hints (Box 7) and how much your Company reported in hints it paid for you (Box 8).

Box 9

This box has been used to signify a currently defunct tax advantage, so It’s left vacant.

Box 10

Box 10 reports just how much in focusing benefits (if appropriate ) you obtained from the employer.

Box 11

This box particulars how much-deferred compensation a worker obtained from their employer at a non-qualified plan.

Box 12

Box 12 details other kinds of reimbursement or discounts from your gross income and a double or single letter code, which corresponds with each. It may include, by way of instance, contributions to a 401(k) program. Codes are detailed from the IRS’ W-2 directions.

Box 13

This box includes three sub boxes Made to report pay That’s Not subject to federal income tax withholding, in the Event That You engaged in an employer-sponsored retirement program or received sick pay with a third party, like insurance coverage.

Box 14

Box 14 permits a company to record any other extra tax advice which might not fit into the other parts of a W-2 form.

Boxes 15-20

The previous six boxes onto a W-2 all relate to local and state taxation, such as how much of your pay is subject to such taxes and how much was withheld.

Connected Tax Records

Type W-4 is a Type that People Finish for withholding purposes; the Company Utilizes its information to Ascertain how much tax to withhold from the Workers’ paychecks.

7 Contracted workers need to fill out Form W-9 whenever they begin working for a provider. If they finish $600 value’s of job or more for your Company in a year, the Business issues a 1099 form showing the deductions and earnings created.

Pupils get a 1098-E announcement for any year where they paid attention to a federal student loan. Pupils also get a 1098-T statement coverage college tuition costs, which may entitle students to tax credits or deductions.

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